General Rules For The Show

  1. All classes are open to everyone resident in East Knoyle and the children and grandchildren of residents (irrespective of where they live). Individuals may enter as many classes as they wish, but may only have one entry per class.
  2. The cost of entry is £2 for up to 10 classes. A further 10 (or fewer) class entries will be charged an additional £2.Children’s entries are free. Payment can be made online on submission of the completed entry form (see paragraph 3 below).
  3. Entries
  4. Entries should be made online whenever possible or – in an emergency - by using the form downloaded here or by obtaining a form at the Village Hall on Friday 11th August between 16:00 and 19:00.

    1. Online entry forms can be found on the website from 10th May at www.ekfavs.co.uk. Exhibitors should complete these forms online, listing all classes entered, and follow instructions on how to submit their completed forms along with payment.
    2. Completed entries MUST be sent via the website by midnight on Thursday 10th August. No online entries can be accepted after this time.
    3. Late entries will be accepted on Friday 11th August between 16:00 and 19:00 only if brought in person to the Village Hall, along with the relevant entry fee. Entry forms will be available on Friday for last minute entries, and for those unable to use the online forms.
    4. Exhibits should be taken to the Village Hall, either between 16:00 and 19:00 on the evening before the show (Friday), or between 08:30 and 10:30 on the morning of the show (Saturday).
  5. Exhibitors will be given an exhibitor card for each of their entries. This will show the exhibitor number and class number. This card should be placed adjacent to the entry as directed by a steward. No name or owner identification marks should be visible. The steward will record prizes awarded by the judge.
  6. Unless the show schedule specifically states otherwise, any plant, flower, vegetable, or any other product exhibited in the competition must be the property of the person in whose name it is entered. It must have been grown or made by the exhibitor, been in their possession, or cared for by him/her for at least two months (and in the case of pot plants, three months) prior to the date of the show.
  7. In the flower arrangement classes (8 and 13), purchased materials may be used.
  8. All exhibits will be regarded as having been donated to the organising committee for sale, except in the Pot Plant and Cactus classes, thus allowing the exhibits to be sold at the end of the show. .
  9. Exhibitors who wish to reclaim their exhibits should place a RED DOT (available from the stewards) on the front of their exhibit cards. The disposal of unsold exhibits will be at the discretion of the committee.
  10. An exhibit may be cut or opened by the judges for inspection and/or tasted. Any competitor who refuses to permit this will be automatically disqualified.
  11. As explained in Paragraph 1, in the flower and vegetable classes, an exhibitor may only make one entry per class. In other words two or more persons may not compete separately in the same class with produce from the same garden or allotment. For this purpose the term ‘Exhibitor’ includes all adult members of the family unit living at the same address. If members of a household wish to share the credit and prizes, then the exhibits should be entered in joint names.
    1. Except in the vegetable classes, children may enter the same classes as their parents with their own exhibits if they have made them themselves, e.g. jams, cakes, flower arrangements, etc.
  12. In the children’s classes, the work must be solely the effort of the exhibitor. No assistance should be given in constructing or assembling the exhibit.
  13. Exhibitors should provide their own containers. All cakes should be placed on a disposable plate or cake board. The organisers cannot be held responsible for loss of plates or vases – it is the responsibility of the exhibitor to ensure that their utensils and containers are collected.
  14. Exhibitors must comply with the show stewards’ directions, who shall determine the placing of all exhibits. Entries that do not conform to the rules will be disqualified, therefore please read them carefully.
  15. Judging will begin at 11:00 and while in progress only accredited show officials will be allowed to remain in the hall.
  16. The judges’ decisions are final. Judges finding themselves in doubt about any matter shall be at liberty to consult with the show’s Chairman who will be the sole arbiter in matters pertaining to the application of the rules for the show. If there is a dispute over entries that cannot be resolved before judging commences, then the show Chairman has the right to annul the class. The exhibits will remain on the show bench but will not be judged.
  17. The cups, trophies and prizes will be awarded on the following basis:
    • 1st in class - 4 points
    • 2nd in class - 3 points
    • 3rd in class - 2 points
    • In any class where there are less than three entries, prizes will be awarded at the discretion of the judge.
  18. All cups and trophies are the property of the East Knoyle Flower and Vegetable Show. The winner may retain the cup or trophy for one year but it should be returned to the show Chairman in good clean condition when asked for.
  19. Reasonable care will be taken of all exhibits, but the show committee cannot be held responsible for any loss or damage.

And finally... The organisers have planned the show using guidelines set out in the “Horticultural Show Handbook”, the official RHS guide to organising, judging and competing in a show. That is the source of the above rules. They are certainly not all-inclusive, but aim to form the basis of a fun day.